The purpose of this policy is to review final decisions and to deal with such appeals fairly, expeditiously and affordably, within Vernon Grizzlys Cornhole Society without recourse to formal legal and courtlike procedures.

Any athlete of Vernon Grizzlys Cornhole Society shall have the right to appeal a dispute, difference or question arising from a decision by Vernon Grizzlys Cornhole Society or any member where the Bylaw, Regulation, Playing Rule or Policy under which such decision was made grants such a right of appeal. No such appeal to Vernon Grizzlys Cornhole Society may be taken until the athlete has exhausted all rights of appeal within the member Districts in which the athlete resides.

Any athlete of Vernon Grizzlys Cornhole Society shall have the right to appeal when a member to which the athlete belongs, makes a ruling affecting such athlete and, in that athlete's opinion:

● is in conflict with the member’s or Vernon Grizzlys Cornhole Society’s Articles, Bylaws or Regulations;

● the member committed a procedural error, and/or failed to provide the aggrieved party with a fair hearing;

● the member did not have the authority or jurisdiction to make the decision; or

● there was a misapplication of a rule (Please record the playing rule section and number from the official Vernon Grizzlys Cornhole Society Rulebook).

All appeals shall be sent to the member Districts within forty-eight (48) hours of the incident. If the appeal is unresolved at the District level then it shall be sent to Vernon Grizzlys Cornhole Society within ten (10) Days of the initial incident with a payment of five hundred dollars ($500). Shall the appellant win the appeal, two hundred dollars ($200) will be reimbursed.

BOARD AUTHORITY

The board may make final decisions and rulings on any matters that may be brought before it, including the interpretation of the Articles, Bylaws, Regulations, Playing Rules and Policies of Vernon Grizzlys Cornhole Society, or any of the matters referenced above. Any decision of the board is absolutely final and binding on all members and athletes and any other affected or interested parties, including Vernon Grizzlys Cornhole Society. There is no further appeal from that decision.

EXCLUSIVE JURISDICTION

The procedures outlined in this policy shall be the sole recourse available to any athlete. No athlete, or anyone acting on behalf of, or for the benefit of, such athlete, shall pursue any recourse in the courts of any jurisdiction prior to exhausting all rights, remedies and rights of appeal under the Articles, Bylaws, Regulations, Playing Rules or Policies of Vernon Grizzlys Cornhole Society and its members, if applicable.

PENALTIES FOR NON-COMPLIANCE

Any athlete who fails to comply with a decision of the board or the Provincial Appeals Committee acting on behalf of the board shall be suspended indefinitely from all Vernon Grizzlys Cornhole Society activities.

Any recourse to the courts of any jurisdiction by, on behalf of, or for the benefit of, any athlete, prior to the exhaustion of all rights, remedies and rights of appeal under the Articles, Bylaws, Regulations, Playing Rules or Policies of Vernon Grizzlys Cornhole Society, shall have the charges/Appeals deemed to be dropped and shall result in an automatic and indefinite suspension of such athlete from all games and other activities under the jurisdiction of Vernon Grizzlys Cornhole Society. Such athletes shall also be liable for all legal costs and disbursements incurred by Vernon Grizzlys Cornhole Societyn in connection with defending and/or responding to such court action.

Any athlete who, having exhausted all rights, remedies and rights of appeal within Vernon Grizzlys Cornhole Society, proceeds with court action against Vernon Grizzlys Cornhole Society or its constituent bodies shall be liable for all legal costs and disbursements incurred by Vernon Grizzlys Cornhole Society or its constituent bodies should the courts rule in favour of Vernon Grizzlys Cornhole Society or its constituent bodies. The president may suspend any athlete who fails to pay the costs and disbursements described in this policy in a timely manner.

PROVINCIAL APPEALS COMMITTEE (PAC)

The Board may delegate its decision-making authority described in this policy to the PAC whose decisions shall be final and binding. The PAC shall be composed of an odd number of individuals appointed by the president with the minimum being three (3) individuals. It shall be the duty of the PAC to rule upon appeals submitted to it. The individuals shall be a Vernon Grizzlys Cornhole Society league operator, member or athlete. The PAC, acting in place of the board may provide for special dispensation from the Articles, Bylaws and Regulations of the Vernon Grizzlys Cornhole Society. Any decision as to what qualifies for special dispensation shall rest solely with the PAC in its absolute and unfettered discretion, and the decision of the PAC on special dispensation shall be final and binding upon all parties. Each decision of special dispensation shall be made on its individual merits.

This policy sets out the principles and practices of the Vernon Grizzlys Cornhole Society with regard to harassment towards athletes, directors, league operators, members and volunteers.

POLICY

It is the policy of Vernon Grizzlys Cornhole Society that harassment in all its forms will not be tolerated during the course of any Vernon Grizzlys Cornhole Society activity or program.

Accordingly, athletes, directors, league operators, members, volunteers and parents/guardians are responsible for making every reasonable effort to uphold this commitment. Specifically, this includes refraining from harassing behaviour, responding promptly and informally to minor incidents of harassment and following Vernon Grizzlys Cornhole Society's policy guidelines for reporting or responding to more serious complaints of harassment. All persons are expected to refrain from harassing behaviour and are encouraged to report incidents of harassment.

STATEMENT OF PURPOSE

Vernon Grizzlys Cornhole Society is committed to providing a sport and work environment which promotes equal opportunities and prohibits discriminatory practices. Harassment is a form of discrimination which is prohibited by human rights legislation in Canada. Vernon Grizzlys Cornhole Society supports the right of all its athletes, directors, league operators, members and volunteers to participate in all Vernon Grizzlys Cornhole Society activities free from any form of harassment.

Furthermore, Vernon Grizzlys Cornhole Society emphasizes the importance of eliminating harassment in cornhole as a key element in ensuring the safety of all persons. A sports environment which actively discourages harassment and builds relationships based on trust and mutual respect, is an environment which discourages abuse and encourages the overall development of the individual(s). In order to further these aims, Vernon Grizzlys Cornhole Society will make every reasonable effort to promote awareness of the problem of harassment among all and to respond swiftly and effectively to complaints or disclosures of harassment.

RELATIONSHIP TO ABUSE POLICY

Some behaviours which might be described as harassment when directed towards an adult, may constitute abuse when directed towards a child or youth by any person with power or authority over the person harassed. Vernon Grizzlys Cornhole Society's Abuse Policy covers such behaviours. Together, the two policies address the entire spectrum of abusive and harassing behaviours.

DEFINITION OF HARASSMENT

Harassment is defined as conduct, gestures or comments which are insulting, intimidating, humiliating, hurtful, malicious, degrading or otherwise offensive to an individual(s), and which create a hostile or intimidating environment for work or sports activities, or which negatively affect performance or work conditions.

Any of the different forms of harassment may be based on the grounds prohibited in human rights legislation, such as race, ethnicity, sex, sexual orientation and religion. Harassment may occur between peers or between someone in a position of power or authority and an adult in a subordinate position.

The following is a non-exhaustive list of examples of harassment:

● unwelcome jokes, innuendo or teasing about a person's body, looks, race, sexual orientation etc;

● condescending, patronizing, threatening or punishing actions which undermine self-esteem;

● practical jokes which cause awkwardness or embarrassment, or may endanger a person's safety;

● any form of hazing;

● unwanted or unnecessary physical contact including touching, patting, pinching;

● unwanted conduct, comments, gestures or invitations of a sexual nature which are likely to cause offence or humiliation, or which might on reasonable grounds be perceived as placing a condition of a sexual nature on employment or on any opportunity for training or advancement; and

● sexual assault or physical assault.

It is important to note that the behaviours described in the last three (3) items, when directed towards a child or youth, constitute abuse under child protection legislation. This may also be true of other behaviours, for example, certain hazing practices. In such cases, the duty to report provisions of the Abuse Policy come into effect.

RESPONSE AND REMEDIES

It is the position of Vernon Grizzlys Cornhole Society that harassment cannot be tolerated.
Harassment is unacceptable and harmful. Vernon Grizzlys Cornhole Society recognizes the serious negative impact of all types of harassment on personal dignity, individual(s) and group development and performance, enjoyment of the game and in some cases, personal safety.

At the same time, Vernon Grizzlys Cornhole Society recognizes that not all incidents of harassment are equally serious in their consequences. Harassment covers a wide spectrum of behaviours, and the response to harassment must be equally broad in range, appropriate to the behaviour in question and capable of providing a constructive remedy. There must be no summary justice or hasty punishment. The process of investigation and settlement of any complaint of harassment must be fair to all parties, allowing adequate opportunity for the presentation of a defence to the charges.

Minor incidents of harassment should be corrected promptly and informally, taking a constructive approach and with the aim of bringing about a change in negative attitudes and behaviour.

Serious incidents should be dealt with according to the relevant policy guidelines. Complaints should be handled in a timely, sensitive, responsible and confidential manner. There should be no tolerance of reprisals taken against any party to a complaint. The names of parties and the circumstances of the complaint should be kept confidential except where disclosure is necessary for the purposes of investigation or taking disciplinary measures.

Anyone making a complaint which is found to be clearly unfounded, false, malicious or frivolous will be subject to discipline. Procedures for the handling of complaints brought against athletes, directors, league operators, members and volunteers are detailed below entitled Harassment Complaint Procedures.

HARASSMENT COMPLAINT PROCEDURES

Note: For convenience, this policy uses the term “Complainant” to refer to the person who experiences harassment, even though not all persons who experience harassment will make a formal complaint. The term “Respondent” refers to the person against whom a complaint is made.

APPLICATION

This policy applies to all Vernon Grizzlys Cornhole Societyathletes, directors, league operators, members and volunteers. It applies to harassment that may occur during the course of all Vernon Grizzlys Cornhole Society business, activities and events.

MINOR INSTANCES OF HARASSMENT

This policy does not prevent an appropriate person having authority from taking immediate, informal, corrective disciplinary action in response to behaviour that, in their view, constitutes a minor incident of harassment.

REPORTING HARASSMENT

A person who experiences harassment is encouraged to make it known to the harasser that the behaviour is unwelcome, offensive and contrary to the policies of Vernon Grizzlys Cornhole Society.

If confronting the harasser is not possible, or if after confronting the harasser the harassment continues, the complainant should request a meeting with a Vernon Grizzlys Cornhole Society board member they feel comfortable with.

Once contacted by a complainant the role of the board member is to serve in a neutral, unbiased capacity in receiving the complaint and assisting in its informal resolution. If the board member considers that he or she is unable to act in this capacity, the complainant will be referred to the another board member.

Where a person believes that an athlete, director, league operator, member or volunteer has experienced or is experiencing harassment and reports this belief to the board member, the e board member will meet with the person said to have experienced harassment and proceed in accordance with these procedures. Where the board member believes there is sufficient evidence to warrant laying a formal complaint but the complainant does not wish to do so, the board membert may lay a formal complaint and proceed in accordance with these procedures.

COMPLAINT PROCEDURE

There are three possible outcomes to a meeting of complainant and a board member:

● It may be determined that the conduct does not constitute harassment as defined in this policy, in which case the matter will be closed;

● The complainant may decide to pursue an informal resolution of the complaint, in which case a mediator as agreed to by both the complainant and the respondent will assist the two parties to negotiate or mediate an acceptable resolution of the complaint; or

● The complainant may decide to lay a formal written complaint, in which case the board member will receive the written complaint and will advise the board of directors, who will appoint an independent individual to conduct an investigation of the complaint.

The investigator will carry out the investigation in a timely manner and at the conclusion of the investigation will submit a written report to the president, which will include a recommendation that:

● No further action be taken because the complaint is unfounded or the conduct cannot be reasonably be said to fall within the Vernon Grizzlys Cornhole Society’s definition of harassment; or

● The complaint has merit and should proceed to a board vote. A vote with the board of directors must happen within seven (7) days of receiving the written report.

If any director is not able to act in this capacity because of a conflict of interest, they shall be removed from vote.

VOTE

The directors will govern the vote as it deems appropriate in the circumstances, provided that:

● The board will be asked if there are any conflicts of interest. Any board member with a conflict of interest will not be allowed to vote.

● The vote will be held in private;

● If they choose, the complaintant will remain anonymous

DECISION

The board's written decision, with reasons, will be distributed to all parties, within seven (7) days of the conclusion of the vote. The decision will contain:

● A summary of the relevant facts;

● A determination as to whether the acts complained of constitute harassment as defined in this policy;

● Disciplinary action against the respondent, if the acts constitute harassment; and

● Measures to remedy or mitigate the harm or loss suffered by the complainant, if the acts constitute harassment.

If the directors determine that the allegations of harassment are false, vexatious, retaliatory or frivolous, its report may direct that there be disciplinary sanctions against the complainant.

Unless the directors decide otherwise, any disciplinary sanctions applied shall take effect immediately. The decision of the directors will be final and binding upon the complainant, the respondent and Vernon Grizzlys Cornhole Society.

A record will be maintained on the Vernon Grizzlys Cornhole Society Registry for harassment that results in a sanction.

CONFIDENTIALITY

Vernon Grizzlys Cornhole Society recognizes the sensitive nature of harassment matters and in particular, the difficulties associated with coming forward with a complaint of harassment and with being accused of harassment. Vernon Grizzlys Cornhole Society recognizes the interests of both the complainant and the respondent in keeping any matter being dealt with under this policy confidential, except where disclosure is required by a disciplinary proceeding or by law.

Vernon Grizzlys Cornhole Society is committed to providing opportunities for every individual in sport to reach his or her maximum potential in fitness and excellence. Vernon Grizzlys Cornhole Society is committed to providing a sport and work environment that provides fair and equitable opportunities.

PURPOSE

Equity is the belief and practice of treating persons in ways that are fair, equal and just, regardless of their age, colour, disability, ethnic origin, gender, marital/family status, place of origin, race, religion, sexual orientation, or socio-economic status.

Vernon Grizzlys Cornhole Society is committed to ensuring accessible and available sport in Vernon and surrounding areas. Vernon Grizzlys Cornhole Society will take clear initiatives to encourage full participation in the sport. Vernon Grizzlys Cornhole Society will ensure that equity is a key consideration when developing, updating or delivering Vernon Grizzlys Cornhole Society policies and programs.

Equity does not necessarily mean that all persons must be treated exactly the same. People may need to be treated differently in order to be treated fairly. Vernon Grizzlys Cornhole Society will take a leadership position by making a clear commitment to full and equitable participation in all levels of the organization.

APPLICATION

Vernon Grizzlys Cornhole Society will provide members with an equitable range of opportunities within which to participate and lead. Any athlete, director, volunteer, league operator, members or parent/guardian within Vernon Grizzlys Cornhole Society is invited to appeal decisions of Vernon Grizzlys Cornhole Society if, in their belief, the decision does not reflect equity. The process is outlined in the Dispute Resolution Policy.

LIMITATIONS

Vernon Grizzlys Cornhole Societyshall in no way solicit nor accept sponsorship from companies which discriminate against persons by age, colour, disability, ethnic origin, gender, marital/family status, place of origin, race, religion, sexual orientation, or socio-economic status.

Vernon Grizzlys Cornhole Society is committed to screening all volunteers, paid staff, guests and directors for the purpose of competitions, travel and any other events Vernon Grizzlys Cornhole Society organizes as applicable.

Vernon Grizzlys Cornhole Society has a responsibility to children, young adults, parents and volunteers in its programs and is committed to adhering to the following policy to support the provision of sound, safe and healthy experience at Vernon Grizzlys Cornhole Society league play and organized events.

Educating athletes, volunteers, paid staff, guests and directors about abuse and harassment is very important through the Abuse Policy and Harassment Policy. Vernon Grizzlys Cornhole Society recognizes its responsibility to appropriately screen any person who will have access to vulnerable people. Due to the positions of trust that are inherent in the provision of active, high quality sport activities organized by Vernon Grizzlys Cornhole Society and its member leagues, volunteers, paid staff, guests and directors will be required to undergo a screening process based on the duties assigned by Vernon Grizzlys Cornhole Society or its member leagues.

This policy applies to all athletes, directors, league operators, members and volunteers. Police Record Check will be required for the President and Vice President of the Board, or determined by the Board or legislation to require a check.

For the purposes of this policy, persons who will be subject to a Police Record Check are those who work closely with children and who occupy positions of trust and authority. Such positions could include but not limited to:

● volunteers

● paid staff

● guests

● board of directors

Vernon Grizzlys Cornhole Society accepts police checks as being valid for a period of three (3) years, with a new check required in the fourth year. All police check information is confidential and will only be released to the Vernon Grizzlys Cornhole Society President or local league operator.

The police check policy is as follows:

● Each person subject to this policy must apply directly to their local police department;

● Applicants will submit the original copy of their police checks to the Vernon Grizzlys Cornhole Society president or the local league operator;

● Vernon Grizzlys Cornhole Society president or the local league operator will review all police checks received and will determine whether the police checks reveals a relevant offence;

● If a person’s police record does contain a relevant offence, Vernon Grizzlys Cornhole Society president or the local league operator will notify the person that they are not eligible to act as volunteer, paid staff, guest or director;

● The results of the completed police check are recorded on a screening log along with date of the original check and date of future renewal required; and

● The original police check is returned to the applicant, Vernon Grizzlys Cornhole Society or its member league does not retain the records, however they will retain dated records of its communications with the person submitting the police check. All records will be maintained in a confidential manner and will not be disclosed to others except as required by law, or for use in a legal or disciplinary proceeding.

DISTRICT CHAMPIONSHIPS

If there are ever districts through Vernon Grizzlys Cornhole Society, it shall conduct annually an inter-league competition in for the Championship of each District in each league catergory. Such competitions shall be under the control and direction of the Vernon Grizzlys Cornhole Society . Only players and/or teams which have participated in league competition and/or league tournaments during the cornhole season shall compete in the Championships.

For league competition, players and teams shall qualify through the league playoffs. Players and teams must declare their intention to compete in the Championships fourteen (14) days before the scheduled date of the tournament. It is Vernon Grizzlys Cornhole Society's responsibility to verify the eligibility of all individuals and teams entering the Championships.

This is done through the Vernon Grizzlys Cornhole Society Registry.

Qualifications

All players and teams must have participated in league competition during the cornhole season to attend the qualifying finals/ tournament.

Vernon Grizzlys Cornhole Society supports the use of social media as a way to connect with others and to promote and celebrate the sport, our programs, events and activities.

Social media use includes engagement on current and future online platforms including, but not limited to, Facebook, Instagram, TikTok, Twitter along with blogs, emails, file sharing, group chats, portals and webcasts whether the individual(s) is the content author or shares/likes other people's comments.

Unacceptable social media activity will not be tolerated by Vernon Grizzlys Cornhole Society.

This includes, but is not limited to, communication that:

● Is hurtful, malicious, degrading or otherwise offensive to an individual(s);

● Is damaging to Vernon Grizzlys Cornhole Society's reputation and/or relationships with our stakeholders and funding partners;

● Divulges confidential or proprietary information;

● Fails to respect the privacy of others by disclosing personal information without consent;

● Fails to respect Copyright Law by using logos, photos, not owned by Vernon Grizzlys Cornhole Society or source referenced; and

● Includes explicit pictures and/or inflammatory language.

This policy is applicable to all athletes, directors, league operators, members, volunteers, family members and supporters. Vernon Grizzlys Cornhole Society recognizes and appreciates the value of social media and the importance of social networking to all of its stakeholders. Vernon Grizzlys Cornhole Society also respects the right of all members to express their views publicly. At the same time, we must be aware of the dangers social media can present.

GUIDELINES

● Vernon Grizzlys Cornhole Society holds the entire Vernon Grizzlys Cornhole Society community who participates in social media and networking to the same standards as it does for all other forms of media including radio, television and print.

● Comments or remarks of an inappropriate nature which are detrimental to athletes, directors, league operators, members and volunteers including league play, tournaments and activities will not be tolerated and will be subject to disciplinary action through the Disciplinary Policy.

● It should be recognized that social media and comments through ‘texting’ are on the record and can be instantly published and available to the public and media. Conducting oneself in an appropriate and professional manner at all times is important.

● Please refrain from divulging confidential information of a personal nature. Avoid revealing business or game strategy that could provide another team or individual a competitive advantage. Furthermore, do not discuss injury information about any player. Only divulge information that is considered public.

● Use best judgment at all times. Pause before posting or sending. Once comments are posted or sent they cannot be retracted. Ultimately, you are solely responsible for your comments.

VIOLATIONS

The following are examples of conduct through social media and networking mediums that are considered violations of Vernon Grizzlys Cornhole Society's Social Media Policy and may be subject to disciplinary action.

● Any statement deemed to be publicly critical of or detrimental to the welfare of athletes, directors, league operators, members and volunteers including league play, tournaments and activities.

● Divulging confidential information that may include, but is not limited to, the following:

➢ game strategies;

➢ player injuries; and/or

➢ any other matter of a sensitive nature to an athlete, director, league operator, member and/or
volunteer.

● Negative or derogatory comments about an athlete, director, league operator, member and/or volunteer.

● Any form of bullying, harassment, intimidation or threats against an athlete, director, league operator, member and/or volunteer.

● Photographs, video or comments promoting negative influences or criminal behaviour, including, but not limited to:

➢ alcohol abuse;

➢ drug use;

➢ hazing;

➢ public intoxication; and/or

➢ sexual exploitation.

● Online activity that contradicts the current policies of Vernon Grizzlys Cornhole Society.

● Inappropriate, derogatory, racist, or sexist comments of any kind, in keeping with Vernon Grizzlys Cornhole Society's policies and regulations on these matters.

● Online activity that is meant to alarm other individuals or to misrepresent fact or truth.

PROCEDURE FOR REPORTING A VIOLATION

1. Any athlete, league operator, member, volunteer and/or parent/guardian of an athlete under the age of 18 may report a violation to Vernon Grizzlys Cornhole Society's board of directors. Such reported violations must be signed and in writing, and must be filed within fourteen (14) days of the alleged violation.

2. Upon receiving a reported violation, the directors will review it within seven (7) days. If any director is not able to act in this capacity because of a conflict of interest, the remaining directors will review it.

3. The directors will determine whether the reported violation is frivolous or vexatious. If it is determined to be frivolous or vexatious, the reported violation will be dismissed immediately.

4. A complainant wishing to file a reported violation beyond the fourteen (14) days must provide a written statement giving reasons for an exemption to this limitation. The decision to accept, or not accept, outside the fourteen (14) day period will be at the sole discretion of the directors. This decision may not be appealed.

5. This policy does not prevent an appropriate person having authority from taking immediate, informal or corrective action in response to behaviour that constitutes a violation provided an individual(s) being disciplined is told the nature of the violation. Further sanctions may be applied but only after review of the matter in accordance with the procedures set out in the Disciplinary Policy.

DISCIPLINARY ACTION

If the directors determine that a violation has occurred, disciplinary action will be carried as outlined in the Disciplinary Policy.

SUMMARY

When using social media, the Vernon Grizzlys Cornhole Society community should assume at all times they are representing Vernon Grizzlys Cornhole Society. All athletes, directors, league operators, members and volunteers should remember to use the same discretion with texting, social media and networking as they do with other traditional forms of media. Should the identity or image of any athletes, directors, league operators, members and volunteers be used in social media and networking without authorization it is considered identity theft. Please notify the board of directors immediately. Any use of athletes, directors, league operators, members and volunteers image or likeness without the written consent from Vernon Grizzlys Cornhole Society is strictly prohibited.

PURPOSE

The purpose of this policy is to allow athletes, directors, volunteers, league operators, and members to have a discreet and safe procedure by which they can disclose incidents of wrongdoing without fear of unfair treatment or reprisal.

APPLICATION

This Policy applies to all athletes, directors, volunteers, league operators, and members that observe or experience incidents of wrongdoing and report such incidents or observations under the expectation of privacy.

WRONGDOING

Wrongdoing may include but is not limited to:

● Violating the law;

● Intentionally or breaching of Vernon Grizzlys Cornhole Society's bylaws, regulations, playing rules and policies;

● Committing or ignoring risks to the life, health, or safety of an athlete, director, volunteer, league operator, or member;

● Directing an individual or organization to commit a crime, a breach of a Vernon Grizzlys Cornhole Society policy, or other wrongful act; or

● Fraud.

PLEDGE

Vernon Grizzlys Cornhole Society pledges not to dismiss, penalize, discipline, or retaliate or discriminate against any individual who discloses information or submits, in good faith, information under the terms of this Policy.

Any individual affiliated with Vernon Grizzlys Cornhole Society’s who breaks this pledge will be subject to disciplinary action.

REPORTING WRONGDOING

An athlete, director, volunteer, league operator, or member which believes an incident of wrongdoing has occurred should prepare a report that includes the following:

● Written description of the act or actions that comprise the alleged wrongdoing, including the date and time of the action(s);

● Identities and roles of other individuals who may be aware of, affected by, or complicit in, the wrongdoing; and

● Why the act or action should be considered to be wrongdoing.

AUTHORITY

The President shall receive reports made under this Policy.

After receiving the President has the responsibility to:

● Assure the individual of Vernon Grizzlys Cornhole Society's pledge;

● Connect the individual to an alternate liaison if the individual feels that they cannot act in an unbiased or discrete manner due to the individual’s role with Vernon Grizzlys Cornhole Society and/or the content of the report;

● Determine if the report is frivolous, vexatious, or not submitted in good faith (e.g., the submission of the report is motivated by personal interests and/or the content of the report is obviously false or malicious);

● Determine if Vernon Grizzlys Cornhole Society's Whistleblower Policy applies or if the matter should be handled under Vernon Grizzlys Cornhole Society's Disciplinary Policy or other applicable policy;

● Described the implications and requirements of the use of other Vernon Grizzlys Cornhole Society policies;

● Determine if the local police should be contacted;

● Determine if mediation or alternate dispute resolution can be used to resolve the issue; and

● Begin an investigation.

CONFIDENTIALITY

Confidentiality at all stages of the procedures outlined in this policy is required. An individual who intentionally breaches the confidentiality clause of this Policy will be subject to disciplinary action.

EXPENDITURES

This Policy is in accordance with Section H of the Vernon Grizzlys Cornhole Society Bylaws. The payment of monies will be in accordance with this Policy.

• All money paid by Vernon Grizzlys Cornhole Society will be by cheque with dual authorization signatures.

• It is understood that there is bills related to the Operation of the Vernon Grizzlys Cornhole Society offices and Training Facilities that must be paid.

• Where ever possible accounts will be opened for vendors that provide Supplies for the operation of the facilities. These accounts will be paid by cheque.

• It is understood that some suppliers may not take cheques. These accounts will be identified and documented on method of payment. The Board will authorize these alternate payment methods.

• Any receipts submitted for the Operation of the Club by an individual will be reimbursed by cheque after submitting the bill the Treasurer.

• The Treasurer will itemize expenses according to the budget of the Association

• E-transfers are accepted as a form of payment to the Vernon Grizzlys Cornhole Society. They are addressed to vernoncornhole@gmail.com and are direct deposited to the Vernon Grizzlys Cornhole Society account.